Job Title: Senior Manager/Associate Director, Medical Affairs Operations
Reports To: Vice President, Head of Medical Affairs
Functional Area: Clinical – Medical Affairs
Position Location: Remote (possible hybrid)
Exempt/Non-Exempt: Exempt
About Tourmaline Bio, Inc.
We are a nimble, driven and accomplished team of entrepreneurs, physicians, and industry experts with a mission to thoughtfully develop transformative medicines that dramatically improve the lives of patients with life-altering immune and inflammatory diseases. Our core values help drive this mission and are the foundation of our company culture: we have a passion for our mission; we believe respect and inclusion are core to the success of our team; we overcome obstacles to deliver results for patients; and we push the envelope.
Our lead program has completed multiple Phase 1 and Phase 2 clinical trials. We launched our Phase 2b clinical trial in Thyroid Eye Disease (TED) in 2023 and our Phase 2 clinical trial in cardiovascular disease in Q2 2024. We plan to initiate our Phase 3 clinical trial in TED later in 2024. More information about Tourmaline can be found at www.tourmalinebio.com.
General Responsibilities:
The Senior Manager/Associate Director, Medical Affairs Operations reports to the Vice President, Head of Medical Affairs and provides strategic, operational and tactical support across the department. This role works to ensure that the Medical Affairs department remains on track to accomplish pre-specified goals, maintains day-to-day oversight of the budgets, and facilitates operational excellence by developing and operating efficient and effective systems and processes across all areas of Medical Affairs.
Responsibilities:
Strategy and Planning
- In collaboration with the entire Medical Affairs team, deliver the medical strategy by translating the Medical Affairs strategic plan into implementable tactics and objectives, including stakeholder engagement strategies.
- Track and report on progress of tactics and objectives in Medical Affairs strategic plans for the therapeutic areas.
- Strategically partner and collaborate with cross-functional stakeholders, including Commercial colleagues, in a compliant manner.
- Lead departmental presentations to internal Tourmaline audiences including corporate, Medical Affairs and/or Commercial colleagues.
- Support management of the Medical Affairs budget in coordination with the VP, Medical Affairs and Tourmaline Finance.
Operations
- Support the build, operation, and continuous improvement of a broad set of Medical Affairs programs, systems, and processes from the ground up.
- Provide operational support to the field-based Medical Affairs team as needed (e.g., handling of meeting logistics, coordination of training programs, field medical programs, journal clubs, etc.).
- Assist the field-based Medical Affairs team with documentation / communication of observations and field insights to internal stakeholders to inform, refine, and enhance tactics and strategy.
- Deliver the operational and tactical aspects of the congress plans (e.g., medical team meeting attendance, coordination of sponsorships, development and deployment of medical exhibit booths, and tracking the on-site KOL interaction plan).
- Facilitate the Medical / Legal / Regulatory review of materials in accordance with Tourmaline policies, systems, and processes.
- Provide operational support to the grants and giving processes, investigator research programs, and publications strategy teams.
- Assist in the planning and operational aspects of Advisory Boards and other Tourmaline or third-party programs and meetings with HCPs and other internal / external stakeholders.
- Attend, participate in, and report on local, regional, and national meetings of value as requested.
- Provide on-site operational support for key meeting activities as needed.
- Achieve and maintain a robust understanding of the Tourmaline therapeutic area(s).
- Serve as an internal subject matter expert on relevant medical topics and provide education / training, as needed.
- Provide oversight and management Medical Affairs vendors and vendor-delivered projects.
- Support Tourmaline-sponsored clinical trials, as requested by the clinical trial teams.
- Lead other special project teams or task forces, as needed.
- Adhere to all appropriate policies, processes, and compliance guidelines in day-to-day activities.
Education:
- Bachelor’s degree is required; a degree in business, finance, project management, or another related field is preferred.
- Master’s degree or other relevant advanced degree (e.g., MBA, PharmD, NP/PA or equivalent) is preferred.
Experience and Attributes:
- Minimum 4 years of experience in Medical Affairs within biotech or pharmaceutical industry is preferred.
- Prior drug launch experience is preferred.
- Consulting background (1-2 years) is a strong plus.
- Strong project management experience, particularly in Medical Affairs.
- Experience with budget preparation, tracking and financial modeling.
- Independent strategic thinker with strong analytical problem-solving capabilities.
- Entrepreneurial and driven with a demonstrated track record of high efficiency/output.
- Ability to show initiative and work autonomously in the preparation and completion of tasks, projects, and reports.
- Ability to anticipate obstacles and resolve them in a collaborative manner.
- Detail oriented with agile and organized working style to manage and consistently prioritize key initiatives.
- Ability to learn quickly and maintain high standards in a fast-paced, dynamic start-up environment with changing priorities.
- Demonstrated accountability to continuous learning and growth.
- Strong EQ and professionalism.
- Comfort working in a regulated environment with a high level of integrity, compliance, ethics, and discretion.
- A good team player with solid record of collaboration within and across functional areas.
- Excellent verbal, written communication, and interpersonal skills.
- Ability to interface effectively with a variety of technical platforms for the analysis and tracking of key information, collection/development of reports, slide content, and strategy.
- Sound computer skills including applications required for project management (MS Project, Smartsheet, etc.), word processing, producing slide materials, working with spreadsheets. Prior work with pharma software platforms such as CRM (i.e. – Veeva or equivalent), MLR review, insight gathering/processing and KOL interaction is helpful.
- Travel (approx. 20%) within the US and occasional international travel as required.
- Periodic travel to the Tourmaline office in New York may be required. Physical attendance at other company, project, and team meetings / trainings may be required.
Base Salary Range:
$170,000 – $203,500 based on candidate’s professional experience level.
Note:
This job description is written as a guideline to inform a current or prospective Tourmaline employee of what is or will be generally expected in a given position. The description is not intended to be all-encompassing or limiting in any manner. Duties and responsibilities other than those listed above may be included as needed.
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Tourmaline Bio, Inc. is proud to be an equal opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other protected characteristics under applicable law.
